Blog writer

Other Entries

OneDrive for Business: what is it and what does it do?


The "enterprise version" of OneDrive is a strong, secure tool for online collaboration in addition to cloud storage. Here, we delve deeper into its salient attributes and capabilities while outlining the benefits for IT administrators.
Most of us only use the free 5GB of personal cloud storage we receive after creating an account to interact with OneDrive. That's probably why the typical user primarily uses it to store data in the cloud and doesn't give OneDrive for Business much thought when it comes to collaboration.
Additionally, the phrase "OneDrive for Business" may mislead users into believing they will receive more space for their business plans. That's not the case, though.
OneDrive for Business is an effective tool for internal and external collaboration. It offers a variety of extra utilities, including file collaboration and sophisticated control over internal and external sharing known as Folder Moves.
In a nutshell, Microsoft hopes that OneDrive for Business will encapsulate the collaborative spirit. Let's examine OneDrive's "enterprise version" in more detail. We'll also go over the features that set OneDrive for Business apart from other online collaboration tools for businesses.
Cloud Storage and File Servers

Utilizing OneDrive for Business and the cloud
OneDrive offers online storage. OneDrive for Business is also a cloud storage powerhouse.

The reason is straightforward: the size at which businesses operate necessitates more than just data storage. All team members can access, share, co-author, and do much more with cloud-based data thanks to OneDrive for Business.
File Servers and OneDrive for Business

There are two possibilities with file servers like OneDrive and Microsoft 365:
Scenario 1: File servers are typically an on-premises phenomenon. You can collaborate within a secure on-premises network if your data is kept on a file server, but it isn't stored in the cloud. As a result, you have the option to move your file server data from on-premises to the cloud by moving it to OneDrive.
Scenario 2: Another situation is data that is technically a server file but is kept on SharePoint. The fact that the data is unrelated to any specific user is a benefit of using server files on a SharePoint site. Instead, it is owned by the company.
To better understand filer servers and SharePoint, consider the following example. Let's say Jim uploads critical information to OneDrive. Jim gave the other team members access, so everything is operating smoothly. The team as a whole is working together. Jim chooses to leave the business, though.
The business needs to reconsider deleting Jim's account in this situation. If Jim did it, all the data he uploaded would be included. But it wouldn't matter if the information Jim uploaded were already on SharePoint. The deletion of any user's account would have no impact on the server file, which would remain unaltered.
Key characteristics of OneDrive for Business Analytics and Reporting:

All of the data stored on OneDrive is subject to reports and audits from Microsoft 365 usage analytics. Insights like the total number of open files, file views, account activity, renames, and more are included.
Data protection:
With OneDrive for Business, Microsoft offers a high level of security. Microsoft has created custom encryption techniques to safeguard enterprise data whether it is in transit or at rest.
Connection to File Explorer:
OneDrive and your device can work together without any issues. You can view information stored in your OneDrive using the File Explorer on your device.
Known folders with OneDrive sync:
To avoid data loss, known folders (like the Documents and Pictures folders) can be synced with OneDrive.
Versioning of files:
When a file is circulated among collaborators, it can frequently be difficult to keep track of the most recent (or older) versions. You can access earlier versions of the file thanks to version control.
Co-writing documents:
Multiple users can collaborate on the same document while keeping track of edits and interacting live.
Using Multi-Geo, multinational corporations can distribute storage among various regions. Based on internal compliance policies, the Multi-Geo feature aids in keeping everything organised and distributed securely.
File Recovery:
File Restore enables the retention of deleted data from the cloud for up to 30 days. Even if a file was deleted, you could view modification history and restore all deleted files as of a certain date.
A Central location where you keep all of your files:
You did read that correctly. You can keep all of your company's data in one place, OneDrive for Business, which makes collaboration simpler. Because they are familiar with their location, employees can access files more quickly and easily.
Files can be kept in categories, and subfolders can help structure data into hierarchies. An illustration would be a business that stores all of its documents on OneDrive, with each folder standing in for a different department. The categories "HR Department," "Accounts Department," "IT Department," and so forth can be used to group folders. You can probably guess that the "Feb 2022 Payroll" file is in the "Payroll" subfolder inside of the "Accounts Department" parent folder if you're looking for it.
How valuable is OneDrive for Business?
Imagine that your company has several employees using various devices to work on the same files. You need to be able to interact, communicate, and give feedback to your team members. So that everyone knows where to look for them, you want all of your data and files to be in one location. You want to be able to control who can access different types of data.
Would you prefer a platform to facilitate this level of collaboration over merely a file container? The solution seems to be a no-brainer.
OneDrive for Business is dependable and made with business use cases in mind. It works seamlessly with SharePoint and Microsoft Teams, among other Microsoft 365 products.
Posted in One Drive on January 15 2023 at 04:13 PM

Comments (0)

No login