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How to apply Formatting and Setup Options in Outlook

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When you use Outlook as your best communication tool for sending and receiving messages, you would like to customize your message for better results. Obviously, you can customize everything. But formatting and setting up options in Outlook can help you make things more productive than ever before.

There are basically three Outlook message formats to select from. You can choose Rich Text, HTML, and Plain Text format. Do you want to get more information about how to apply formatting and setup options in Outlook? If so, then you need to keep digging this informative post.

How to Apply Formatting to a Message

If you want to learn how to format an email in Outlook, you can easily do it. For this, you just need to learn how to apply formatting to a message in Microsoft Outlook.

Here, you are going to unveil the instructions on how to apply formatting to a message in Microsoft Outlook.

  • Log into your Outlook account.
  • Here, you need to click on desired options i.e. Create a new Message, Forward, or Reply.
  • By clicking on the desired option, you will be able to find the message window.
  • Under the message window, you need to choose the Format Text option.
  • Here, you need to select a message format option. You will find HTML as your default message formatting.
  • Now, click on OK.

How to Check for Spelling Errors

Whether you are going to compose a new message or reply to an existing message, you always need to work on your spelling. Making spelling errors in your message may spoil your professional image.

Thanks to Outlook as there is a spelling error checking option. So, let’s check how to check for spelling errors.

  • If you are using a desktop or web version of your Outlook, you need to click on Review.
  • Go to the Spelling & Grammar option.
  • In case, you want to avoid checking spelling and grammar errors manually, you need to choose a setting for the same.
  • For this, you need to click on File.
  • Choose Options.
  • Click on Mail.
  • Set spelling and grammar check automatically by Outlook.

How to Mark a Message for High Importance

If you want to mark an Outlook message for low or high importance, you need to follow the given below instructions.

  • Choose New Email to create or compose a new email message in Outlook.
  • Click on Tags Group.
  • Choose High or Low Importance for that specific message.

How to Flag a Message for Follow-up

There could be situations when you want to follow a message. Thus, you need to learn how to flag a message for follow-up in Outlook.

Let’s check out how to flat a message to remind you as well as recipients to follow up the same.

  • Navigate the Message tab.
  • Click on Tags Group.
  • Choose Follow Up.
  • Choose Add Reminder option.
  • Now, flag your recipients of messages.
  • Choose the Flag for Me option.
  • You can also specify a due date or start date for the “Flag for Me” option in Outlook.
Posted in MS Outlook on July 10 2022 at 05:46 PM

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